Who we are

Helsing is a software company that keeps our democracies from harm. We’re a diverse team of world class, ambitious, and impassioned engineers, AI specialists and customer-facing programme managers. We are looking for others to join our European teams to apply their skills to solve the most complex and impactful problems in defence.

We embrace an open and transparent culture that welcomes healthy debates on the use of technology, and AI particular, in defence, its benefits, and its ethical implications

Your impact

As our Munich Office Manager/ Team Assistant, you will have the opportunity to create a place with an inclusive and warm atmosphere where our colleagues and external parties feel at home. Overseeing all general office operations, you enjoy organising and hosting meetings and events, as well as coordinating key meetings, communications, and daily business activities.

What you will work on

Creating a place with an inclusive and warm atmosphere
Coordinating appointments and hosting meetings onsite
Organising and overseeing general office operations and activities
Organising and coordinating team and group activities such as education workshops or team offsites
Purchasing office supplies and maintaining proper stock levels
Making travel arrangements and detailed travel itineraries
Maintaining the filing and administrative systems

Who we are looking for

Strong communication and relationship-building skills
Demonstrable organisation skills
Reliability and discretion: you will be around sensitive information
Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
Your own personal values match ours: ownership, initiative, dedication to mission, speed and inclusiveness
You are a high performer who thrives in a fast-pace environment
You are collaborative, humble and a problem-solver
Fluent in German and English

Why Helsing

There is no other company like Helsing: we are at a pivotal stage in our journey, with a unique level of funding, and a unique level of ambition.
Work alongside and learn from world-class AI researchers and software engineers. Our team combines excellence with dedication to our mission.
Define, create, and build from the ground up. Technology, processes, and even the organisation we are all part of.
Be part of, and build, the foundational culture of the most important deep tech company in Europe.

What we offer

The chance to work in an innovative organisation focused on protecting our democracies and future generations.
The opportunity to drive impact in a fast-growing company with mission-orientated colleagues.
Diverse, collaborative and focused teams located in Munich, Berlin, London and Paris.
Flexible working hours.
Supportive team structures and regular feedback.
Regular company events to bring together all staff as one unit across Europe.
Competitive compensation and stock options.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Helsing's Candidate Privacy and Confidentiality Regime can be found here.

Office Manager / Team Assistant